Way Young Dragon Boat Club

滙洋龍舟會

Way Young Dragon Boat Club Constitution

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Way Young Dragon Boat Club – Constitution (2016 Version)

A. Objectives
 

Way Young Dragon Boat Club (here below abbreviated as “the Club”) was founded on the 14th of October 2006. It is registered as a non-profit sporting organization. The Club’s objectives include:

 

 

1. To promote and popularize the sport of dragon boating;

2. To enhance willpower, improve dragon boating techniques and strengthen the body through systematic and professional training;

3. To rely on consistent training and participation in dragon boat competitions / activities and to strengthen team spirit;

4. To enhance dragon boating culture and technical improvements through multi-national exchanges and co-operation with other sister clubs in Hong Kong and overseas;

5. To actively participate in local and overseas dragon boat competitions or related activities so that "Way Young" will become a driving force for promoting Hong Kong's dragon boating sport.

 

 

 

B. Organization
 

1. The Club’s main administrative body is the Working Committee (the Committee). It is responsible for the regular internal and external administrative matters of the club. The Committee’s members include the Chairman, voluntary Secretary, voluntary Treasurer, voluntary Team Manager, voluntary Captain and other voluntary committee members.

Potential candidates and numbers are nominated after consultations amongst the Chairman, voluntary Secretary, voluntary Treasurer, voluntary Team Manager and voluntary Captain. The Club has a Training Committee (TC) led by voluntary Coach(es) together with voluntary assistants. The TC handles all matters relating to trainings and competitions. Persons in-charge of the TC are also members of the Committee.

2. Club members are classified as members and student members.

3. The Club will invite, from time to time, experienced persons from the dragon boating field, to act as honorary advisers to provide their expert advices on the Club’s normal operation, training, competition and other matters.

4. Based on necessity, the Club will hold general meetings or emergency meetings with the members to report on matters relating to the Club’s operation, organization, strategy, direction and other important matters.

 

    

 

C. Joining Requirements
 

1. At least 17 years old or above with an enthusiasm for dragon boating sport, unimpaired physique, adequate stamina, basic swimming skills and a wish to participate in dragon boating activities and competitions;

2. Registered members’ entitled benefits are restricted to that person’s own use and cannot be transferred;

3. Voluntary resignation must be notified by a written letter served to the Working Committee;

4. If there are changes to a member’s residential / postal addresses or communication details, the Working Committee must be notified of these changes at the earliest to ensure un-interrupted communications.

 
    

 

D. Fees

 

1. Regular Members: HK$900 per year*

2. Student Members: HK$400 per year* (only applicable to persons aged 17 and above, full-time secondary school and/or tertiary level students)

3. Competition Fee: With the exception of Student Members, all participating members are required to pay HK$150 per competition as their share of the competition expenses.

4. Paddles: The club will provide standard wooden paddles used for training only but strongly encourage members to purchase their own club paddle for competitions.

(* Annual fees include regular training sessions, basic locker storage facility, dragon boats maintenance, part of registration fees for competitions and personal accident insurance coverage. In order to confirm eligibility status of membership, annual fees must be settled every year on the first regular training session. The club reserves the right to increase/decrease the annual fee in accordance with its financial status)

 

    

 

E. Regulations and Rules

 

1. During training, activities and competitions, safety is of paramount consideration. At the same time, members’ behavior within and outside the Club must maintain the Club’s image and act accordingly without detriments.

2. Every member must try their best to attend all scheduled training sessions. If they can not attend a particular session, they should inform the relevant coach in advance.

3. All non-regular training sessions must seek confirmation from the Working Committee. These training sessions can only be carried out upon agreement by the Working Committee.

4. All agreed non-regular training sessions would be opened to participation by registered members only. The trainer and steer person must be members of the Club. The organizer of these training sessions must maintain full attendance records by signing the non-regular training log book. The Working Committee reserves the right to terminate any non-regular training session if these conditions are bridged.

5. During training sessions, members must obey instructions of the voluntary Captain and/or the voluntary Coach.

6. Unless agreed by the Working Committee, members cannot participate in other teams or clubs within the same competition that the Club has entered.

7. If members wish to participate for another team or form their own team to participate in a competition entered by the club simultaneously, the concerned members need to notify the Working Committee by a written letter. And should not register and participate in the competition unless a written agreement is obtained from the Working Committee.

8. The voluntary Team Manager, the voluntary Captain and the voluntary coach will be responsible for selecting members to participate in a competition. The selection will be based on the members’ training performance, training attendance, physical condition on the day and other individual circumstances. Members shall not object to the decision.

9. Members selected for the participating team will not be divided into main team or reserves. If circumstances allow, a list of participating members will be posted a week before the competition. The final list of participants will be jointly decided by the voluntary Team Manager, the voluntary Captain and the voluntary Coach.

10. During competition, members must:

• be on-time;

• strictly abide by the code conduct and regulation;

• wear the designated team uniform;

• act and move as a collective whole unless specifically instructed by the voluntary Team Manager, the voluntary Captain or the voluntary Coach;

11. Obey the instructions of the voluntary Team Manager, the voluntary Captain or the voluntary Coach

12. If any members violate any of the above mentioned regulation or rules, the committee has the right to instigate a disciplinary hearing, and the outcome of the hearing will be final and severe violators may result in their membership being terminated.

 

    

 

F. Remarks for Training  

 

1. When the typhoon signal no. 1 is hoisted, all scheduled training sessions will remain un-affected.

2. If the typhoon signal no. 3 or above is hoisted, the scheduled training will be cancelled. If the signal is removed before 7:00 am, the scheduled morning training session remains unchanged. If the signal is removed before 5:00 pm, the scheduled evening training session remains unchanged.

3. If the red or black heavy rain signal is hoisted, the scheduled training session will be cancelled. If the signal is removed before 7:00 am, the scheduled morning training session remains unchanged. If the signal is removed before 5:00 pm, the scheduled evening training session remains unchanged.

4. If the yellow rain signal or thunder storm warning is hoisted, every member is still required to report to the training location. The voluntary Coach has the authority to change or amend how the training will be conducted and where. However, the voluntary Coach will make the final decision on whether or not to cancel the training session according to the prevailing weather condition. If the condition is so bad that the training has to be cancelled, the voluntary Coach will inform members 2 to 3 hours before the training session.

5. During cold weather condition, if the air temperature drops to 12°C or below, all water training will be cancelled. The voluntary Coach has the authority to change or amend how the training will be conducted and where. However, the voluntary coach will make the final decision on whether or not to cancel the training session according to the prevailing weather condition. If the condition is so bad that the training has to be cancelled, the voluntary coach will inform members 2 to 3 hours before the training session.

6. (If there is any inconsistency between the Chinese version and the English version of this constitution, the Chinese version shall prevail in relation to any matters arising.)

 

    

*(If there is any inconsistency between the Chinese version and the English version of this constitution, the Chinese version shall prevail in relation to any matters arising.)


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Last updated: Sunday, 11 January 2015.